EPSA Board and Volunteer Positions
Each position is a one-year term (January 1 – December 31)
BOARD OF DIRECTORS
President – General management of Association, preside at monthly board meetings, and appoint committees as needed.
Past President – Assist EPSA Board as needed.
Vice President – Oversee Fields Manager, Awards Coordinator and Cleat Donations Coordinator. Act in the absence of the President and assist President as needed.
Secretary – Keep all non-financial business records of Association, record minutes at meetings, send minutes and notices to board members, organize board banquet, file renewal with Secretary of State and manage board vote ballot each year.
Treasurer – Keep financial records of Association, bank deposits, bank reconciliations, annual budget report, accounts payable, player refunds, assist in filing of tax statements, and pick up mail at post office. Must have knowledge of QuickBooks accounting software.
Board Director – Assist in management of Association and vote on new resolutions and orders.
VOLUNTEER COORDINATORS
Awards Coordinator – Choose player and coach participation awards each season and distribute awards to Commissioners.
Coaching Director – Organize coach presentations, coaching clinics, coach roundtable discussions, oversee coaches and coach mentors, and manage all coach issues during season.
Cleat Donations Coordinator – Organize cleat donation program and distribute cleats to those in need.
Commissioners – Organize division teams, assign players, coaches and team managers, and manage division throughout season.
Commissioner Trainer – Train new Commissioners and send updates to Commissioners throughout season.
Equipment Lead – Organize all team equipment, distribute coach bags to coaches and restock coach bags at end of season.
Fields Lead – Organize field layout each season with EP Parks & Rec representative, attend yearly Turf Meeting with City of EP representatives, maintain goal nets, and handle any issues with fields throughout season.
Pictures Liaison – Work with photo vendor on pricing and scheduling of players’ photos, assist photographers on player photo days and distribute photo packets to Commissioners.
Purchasing – Purchase player jerseys and coach shirts, organize player uniforms by team, work with jersey lettering vendor to have players’ names put on jerseys, organize distribution of jerseys to Commissioners, and manage all player jersey adjustments as needed during the season.
Referee Program Lead – Manage and schedule all referees during season and referee training.
Registrar – Set up online registration for each season on the EPSA registration site, manage all registration processes and work with parents/guardians on any issues concerning registration.
Risk Management – Obtain and verify coach background checks, maintain coach concussion training certificates, review on-field policies and procedures concerning players/parents/guardians, and review all player/parent/guardian waivers, and review insurance annually.
Social Media/Publicity - Maintains EPSA information on Facebook and Twitter. Posts upcoming events. Design and manage registration mailings and notices, community events and assist with website.
Webmaster – Manage website and update as necessary. Work with Social Media/Marketing, Coaching and Board of Directors to review website design when needed.
All board members and volunteer coordinators should attend monthly meetings - see board meeting schedule.
CLICK HERE for a list of our current board members. You may send an email to a current board member to learn more about a specific position or email [email protected].
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